Resources Coordinator (NYC or Washington, D.C.)

Where Law and Innovation Meet

At Epstein Becker Green, you’ll build a career at the intersection of workforce management, health care, and life sciences. Since our founding in 1973—and across offices in key markets nationwide—we’ve taken an industry-focused approach to counseling, litigation, and regulatory work. From day one, you’ll contribute to high-impact projects across firm and client initiatives for organizations ranging from emerging companies to large enterprises, with access to mentorship and training and clear paths to expand your skills and responsibilities. You’ll join collaborative teams grounded in respect, inclusion, and practical problem-solving—so you can do your best work and see the results in real client outcomes.

Our reputation is reflected in independent rankings and awards, but we measure success by the impact you can make and the colleagues who help you make it. Our model supports cross-office collaboration, modern knowledge tools, and opportunities to explore adjacent practices and industry issues as your interests evolve. If you’re seeking a place to do sophisticated work, learn from supportive colleagues, and build a career with flexibility and purpose, look to Epstein Becker Green.

Summary

The Resources Coordinator works as part of a national Research and Knowledge Services team, organizing materials, maintaining subscriptions, and facilitating access to services for the Firm’s legal professionals reporting to the Electronic Resources Manager. This role is responsible for coordinating the purchasing and renewal of electronic and print resources, processing invoices and billing data, maintaining accurate resource records, and supporting user access and onboarding. The Resources Coordinator helps ensure the firm’s attorneys and staff have timely, cost-effective access to research tools and subscription services necessary to support client work.

Responsibilities:

• Establish and maintain effective vendor relationships and collaborate with vendors to rectify billing discrepancies and service issues.
• Research and purchase approved resources; process and distribute resources through the Department’s Online Resources platform and other appropriate channels.
• Process invoices and allocate client-matter charges in the Firm’s expense management system.
• Extract billing data from third-party platforms for upload into the Firm’s expense management system.
• Conduct resource audits under the advisement of the Electronic Resources Manager; recording data and maintaining records in the Firm’s document management system,  iManage.
• Create and maintain records and process new materials in the Department’s Online Resources platform.
• Assisting with onboarding and resource assignments for new attorneys and business professionals, as well as offboarding for departing personnel.
• Train attorneys and business professionals in how to effectively use the Department’s Online Resources platform.
• Manage routing lists for digital newsletters, journals, desk books, and office copies to ensure timely delivery of current awareness materials and updated primary and secondary  sources.
• Communicate with attorneys to confirm ongoing continued interest in specific subscriptions and desk books.
• Utilizes Research Monitor data to assist in evaluating usage for and renewal decisions.
• Perform other duties as assigned.
  

Education Required:

• Bachelor’s degree from an accredited institution.
• Master’s degree in Library or Information Science (MLIS) or substantial progress toward degree is desirable.
  

• Minimum of two years of experience providing subscriptions and/or resources management, preferably in a law firm or professional services environment. 

• Knowledge of legal and business resources, including print and electronic resources. is desirable.
• Experience with Chrome River or an equivalent expense management system.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Strong organizational skills and ability to manipulate Excel and csv files.
• Good analytical skills and an aptitude for working with data and numbers.
• Ability to manage multiple priorities and work both independently and collaboratively.
• Effective written and oral communication skills.
• Strong customer service orientation.

Epstein Becker Green is an equal opportunity employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable fair chance laws.