Legal Assistant

Where Law and Innovation Meet

At Epstein Becker Green, you’ll build a career at the intersection of workforce management, health care, and life sciences. Since our founding in 1973—and across offices in key markets nationwide—we’ve taken an industry-focused approach to counseling, litigation, and regulatory work. From day one, you’ll contribute to high-impact projects across firm and client initiatives for organizations ranging from emerging companies to large enterprises, with access to mentorship and training and clear paths to expand your skills and responsibilities. You’ll join collaborative teams grounded in respect, inclusion, and practical problem-solving—so you can do your best work and see the results in real client outcomes.

Our reputation is reflected in independent rankings and awards, but we measure success by the impact you can make and the colleagues who help you make it. Our model supports cross-office collaboration, modern knowledge tools, and opportunities to explore adjacent practices and industry issues as your interests evolve. If you’re seeking a place to do sophisticated work, learn from supportive colleagues, and build a career with flexibility and purpose, look to Epstein Becker Green.

• Manage the day-to-day schedules of the attorneys. This includes regular meetings to discuss priorities and deadlines.  The ability to be proactive and think ahead are key.
• Assist attorneys with preparation of template contracts and other legal documentation of a routine nature. Create, edit and proofread work product to ensure accuracy.
• Assist attorneys with preparation of template contracts and other legal documents of a routine nature for eFiling and filing via PACER. Utilize Styles/DocXtools in Microsoft Word to format documents for attorneys and clients. Create, edit and proofread work product to ensure accuracy.
• Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys.
• Prepare and maintain spreadsheets and databases for legal files and initiatives.
• Process Accounts Payable and Receivable.
• Processing reimbursements, expense reports and check requests.
• Effectively manage projects by meeting deadlines and conducting follow-up as needed.
• Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.
• Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
• Process various forms such as expense reports, new business forms, check requests and audit letters.
• Opens new matters and generates client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage.
• Prepares annual and/or supplemental audit letter responses.
• Answers telephones and accurately takes and relays messages.
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm.
• File and maintain emails and electronic documents in iManage.
• Prepare documents for offsite storage utilizing LegalKey software.
• Prepare and coordinate travel arrangements with travel agent.

Responsibilities:

• Prior administrative law firm or legal environment experience preferred. 
• Knowledge of Employment and Labor law is a plus.    
• Must possess strong calendar management skills.
• Must be highly organized and detailed oriented.
• Ability to multi-task, meet deadlines and work under pressure.
• Must be flexible with schedule including overtime as needed.
• Must have good communication and customer service skills including the ability to communicate and provide customer services to clients, attorneys and other staff.
• Must be a team player in addition to working independently on projects as needed.
• Must possess the ability to handle confidential information.
• Strong knowledge of Microsoft Office Products (Word, Excel, PowerPoint and Outlook).
• Knowledge of Billing, 3-E or Elite Enterprise experience a plus.
• Experience with Kofax and Styles/DocXtools is preferred.

The salary range for this position is $80,000 - $100,000. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to the base salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.

Epstein Becker Green is an equal opportunity employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable fair chance laws.